We have assembled this list of questions that we have received from guests
since opening. We hope that the answers that you find with assist you in
planning your gala event. The questions and answers are loosely arranged
by “topic”, so we apologize that there may be some “repeat” information
depending on the question that was asked.
Contact us now to Surround yourself in Luxury...
1) Number of guests/attendees the property will accommodate
How many event guests can Stowe Meadows accommodate?
The answer to your question depends a bit on whether your
event will be an indoor event, an outdoor event, or will combine the two.
From late Spring (May) through the Fall (October), the lawn and patio area
are terrific for outdoor events. We offer a large two-terraced lawn area
just in front of the Lodge that has terrific mountain and pond views. The
“lower meadow” of our property also offers great mountain views, is about
3 acres in size and is groomed grass and wild flowers in the Summer months.
I would be interested in learning about whether you handle very small weddings (bride and groom and 2-10 guests).
We can absolutely manage the wedding party size that you
mention. With a group of this size, we could arrange for the ceremony to
be held inside the Lodge or outside on the lawn/patio area. Both indoor
and outdoor areas have terrific mountain and sunset views. The time of year
would have the most influence over the location of the festivities.
We are expecting between 100-125 guests for our wedding and reception. If we plan for this event outside and we have rain (we hope not!), can we accommodate our guests inside?
We would suggest that you plan to have an outdoor
event area that is covered by a tent large enough to accommodate your
expected number of guests. We can comfortably accommodate your guests
inside the Lodge, but only for standing events (we would not have
dining/seated accommodation for more than 25 guests inside the Lodge). With a wedding party of this
size, you also need to plan to rent portable bathroom facilities.
I am interested in planning a surprise party for 25 guests. Can you accommodate this many guests for a dinner party?
Yes, we can absolutely accommodate 25 guests for your
event. For a group of this size, you could plan indoor and/or outdoor gathering/dining
areas. Depending on the time of year, our outdoor patio and garden area
is ideal for dining/cocktails, but you could easily plan the event for an
indoor area should weather not be conducive to outdoor activities.
How private is the space for the ceremony and reception?
Extremely private. Our property is a 23-acre private,
wooded estate. We are not in a commercially zoned area and we are situated
¼ mile off of a very quiet residential road. We are located about 10 minutes
by car from Stowe Village. The Lodge is located at 3233 Elmore Mountain
Road, a residential road that winds through a more rural area of Stowe offering
fantastic views of Mt. Mansfield, Elmore Mountain and local working farm
land and pasture land. It is very lovely!
What are your ceremony and reception options (both indoor and outdoor) for so small an event - are there spaces that are appropriate?
Please also see the following questions on Tent Sizes
for outdoor events.
What size tent can you accommodate?
Our current terrace will accommodate tents up to 60x60 feet.
Do I need to rent a tent for my event or do you have one available?
We do not have a tent on site that can be used for your
event. Nevertheless we can accommodate a wide
variety of tent sizes and shapes……and can help with planning tent locations.
We have found that tent companies generally rent equipment for the entire
weekend, so it is often a good idea to think of ways to use the tent several
times during your event. For example, you may want to host an outdoor luncheon
prior to your wedding, or a rehearsal dinner, then use the tent for your
reception the following day.
Is there availability of musical accompaniment such as a violinist or a harpist?
There are a number of artists/groups in the area that can be reserved for your event including trios, harpists, DJs and pianists. We also work with local event planners who are in touch with a wide variety of these artists and would be delighted to help you choose music professionals whose style is to your liking. Several groups have demo tapes that can be requested so that you can get a better feel for their specific type of music. There is a reasonable listing on www.vtvows.com or you may want to try some web research. If you would like for us to help locally, we are happy to offer our services.
Is there a time by which our event or music must end?
There are no set timeframes by which your event must end. Your event guests may choose to remain at the property as long as they would like, however overnight guests who will be sleeping at the Lodge are limited to the capacity of the Lodge. In other words, we could not accommodate more than 10 overnight guests in residence at the Lodge. If your reception or dinner extends into the morning hours, we do not pose restrictions. However, we generally ask that outdoor music (live bands or DJs) complete final sets by 12:00am. Indoor music is not restricted in any way. This is one of the reasons we require that you reserve the entire property. There are no other guests in residence at the Inn during your event (aside from your own guests/wedding party), so your event can continue right through to a large catered breakfast the following morning. That said, we do have neighbors who are within a quarter mile of our property, so things like fireworks (if approved by the fire department) would need to be concluded at a reasonable time.
What local amusement/attractions are available for the days prior to the event (spas, etc.)?
There are several possibilities here depending on the time of year you are considering:
a) Day-trip to Montreal….or a 1-night stay over. Montreal is a 2.5 hour drive from Stowe and is a wonderful location for site-seeing, shopping, dining, etc. We can arrange a tour or help you plan an event there for family and friends. We are also French-speaking and can help coordinate if there are reservations that need to be made with French-speaking locations in Montreal or Quebec City. US Citizens can still cross the Canadian border by land or water without a passport. Beginning June 1, 2009, a valid passport will be required to cross the boarder into Canada. For more information, you can visit: http://gocanada.about.com/od/canadatraveloverview/qt/uscitizenborder.htm
b) Stowe-area spas: There are several well-known, full-service spas in the area. Topnotch (www.topnotchresort.com), Stowflake (www.stoweflake.com) and the Trapp Family Lodge (www.trappfamily.com) are a few that offer spa services and packages. We can help coordinate these services or you can contact the spas directly.
c) Stowe Mountain Resort: The Mountain is a fabulous destination for all ages year-around. The summer brings the Alpine Slide, hiking, wonderful nature trails, etc. Of course, the Winter and Spring seasons are chock full of terrific snow-centric sports including downhill and cross-country skiing. Fall brings color-galore and wonderful camping, hiking, biking and events.
d) Stowe Village: The village of Stowe has a terrific (and well known) 5 mile long recreation path that is perfect for jogging, biking, rollerblading or strolling (www.townofstowevt.org). The path weaves through town and offers amazing vistas of the mountain, local watering holes and local working family farms. (www.gostowe.com). Stowe also has many quaint shops and cafes. (www.stowe-village.com)
e) Smuggler’s Notch: This “sister” resort to Stowe’s Mt Mansfield is just 10 miles away and is accessed through a “notch” in the mountain on Route 108 (Mountain Road). This single lane road is lined with preserved forest areas that are packed with hiking trails appropriate for all ages. We often take our dogs there to enjoy hikes and gorgeous scenery throughout the spring, summer and fall foliage months. The notch is closed during the winter months. (www.smugnotch.com)
f) Lake Elmore and the Lake Elmore State Park are located just 5 miles from the Lodge. This lake and the state park are open to visitors and offer terrific hiking, swimming and boating. The fire station/lookout at the top of Elmore Mountain provides wonderful vistas and is a very nice hike from Stowe Meadows.
g) Craftsbury Outdoor Center (www.craftsbury.com): This terrific all season center is filled with outdoor activities including sculling, snow shoeing, cross-country skiing, hiking, mountain biking, jogging, etc. A short 40 minute drive from Stowe Meadows, this center offers something for all outdoor enthusiasts.
h) Catamount Trail System (www.catamounttrail.org) Stowe Meadows is just a short walk to the Catamount trail system, a 300 mile winter hiking/snow shoeing and cross country ski trail.
i) Festivals and Events: There are so many festivals and events throughout the summer and fall months in the Stowe area it would be tough to name them all. A favorite is Musical on the Meadow at the Trapp Family Lodge that provides outdoor concerts weekly throughout the summer. Folks bring picnics, wine and enjoy an evening on the lawn.
Again, this is a small listing of the many, many activities in the Stowe area. If there are specific activities that you are interested in, please let us know and we’ll help you make arrangements.
What ground transportation options are available (horse-drawn carriages, limousine service, classic/antique car service, etc.)?
All of the services noted are available to you in the
area and can be lined up for a wedding event at Stowe Meadows. The best
way to get specific information about the companies that offer these services
would be through an event planner or by looking at a list on line and talking
to each. We can help organize that for you if you have an idea for what
type of service you would like to have. A wedding planner that we have worked
with and respect is Storied Events (www.storiedevents.com).
Carrie MacMillan-Lane is the owner and is a terrific resource of information.
She would be happy to talk with any couples who are planning an event in
the area. Or, you may want to visit (www.vtvows.com)
for a listing of transportation companies.
Does Stowe Meadows assist with cakes? Flowers? Photography?
Yes, we can assist with any catering or organizational needs that you have. We can also recommend an event coordinator who can assist with a very broad set of activities…we are happy to facilitate this effort for you.
Are there restrictions on catering, etc?
There are no restrictions on catering as long as the catering
company that you choose has appropriate permits/insurance and standard business
licensing. Our kitchen facilities can be made available to your caterer
and we would coordinate that with them on your behalf. Depending on your
menu selections, your caterer may need to bring equipment (smoker, BBQ grill,
warming ovens, etc). We can coordinate location of these items with the
Are there any particular requirements on number and duration of overnight accommodations for my wedding or associated event (rehearsal, reception, etc)?
All events held at Stowe Meadows require a minimum of
2-night (regular season) or 5-night (holiday season) rentals.
We are planning a destination wedding in Stowe and will have family traveling from many locations; can you help us coordinate airport arrivals and transportation of family and friends? Can you help coordinate day-trips or site-seeing trips?
We are delighted to assist with any wedding coordination and can recommend suppliers in the area for specific services. We can also coordinate bridal party showers, spa visits, shopping sprees and family sight-seeing trips. Airport transportation can be arranged in advance as well as shuttle services from other local hotels and Inns to the ceremony. If you would like to coordinate vacation rental houses for family and friends who are arriving for your event, we can make arrangement for house rentals for your party.
Can we bring our family pet on vacation with us at Stowe Meadows?
Saddly no... We have two resident dogs ourselves. Please be certain to notify us before you bring your family pet along for a visit.
Are there accommodations for pets on-site or nearby?
If you have cats or other animals, we can recommend nearby kennels. We use a wonderful vet in Morrisville, VT (10 minute drive from Stowe Meadows). Lamoille Valley Veterinary has on-site boarding and veterinary facilities. See www.lvvsonline.com for more information, or contact them directly at 802-888-7911. Let them know that Stowe Meadows sent you.
With each event rental, overnight accommodations at the
Inn are included (4 private suites). Full private use of the grounds and
main house are also included.
Is there any special time that my event must end? Say, Midnight?
There are no set timeframes by which your event must end.
Your event guests may choose to remain at the property as long as they would
like. However, overnight guests who will be sleeping at the Lodge are limited
to the capacity of the Lodge. In other words, we could not accommodate more
than 8-10 overnight guests in residence at the Lodge. We do require that
all guests who are planning to spend the night at the Lodge have pre-reserved
How do I reserve Stowe Meadows for my event?
All event reservations are made directly with the staff
at Stowe Meadows. When you contact us, we will ask for specific dates, number
of guests in attendance, arrival and departure times and we will need to
have a listing of all service providers that you plan to use for your event
(caterers, bartenders, photographers, wedding coordinators, etc). We will
request a 50% deposit to hold the site for your event, and full payment
of all fees will be required 60-days in advance of your event date.
What if my event is cancelled; will I receive a refund of any payments made?
Wedding venues are generally booked many months….and sometimes
years, in advance. Stowe Meadows is a unique boutique-wedding location and
we often find that we receive more than one request for the same weekend,
especially in the Summer and Fall seasons. For added privacy and personalized
service, we also reserve our entire property for your wedding or event,;
no reservations are accepted at the Inn when wedding dates are reserved.
For this reason, we require a 90-day cancellation period to receive full
What are the prices for your facilities for a wedding event? Will you allow 1-night bookings?
If you book the property for your event on a weekend,
we require a 2-day reservation of the Inn; holiday season carries a 5-day
minimum rental period. Due to the requirements to setup the property for
the event and clean/reorganize the property following your event, it is
difficult for us to offer other guests access to the property the day following
your event. Couples who plan to have their ceremony here on Saturday, for
example, would have full access to the property from Friday at 2:00pm through
Sunday afternoon. This way we can arrange for florists, caterers, tent setup
and any furniture changes at the Inn required for Friday evening events
and for the ceremony and reception on Saturday. This also allows for a more
relaxed departure for your guests on Sunday by 1:00pm.
Please call us for rates.
What is included in the rental price for an event?
Our pricing includes overnight accommodations (4 guest
suites) and use of the entire property. We can provide 4 tables with umbrellas
that each accommodate 4 seated guests. We are happy to make any of our outdoor
furniture available to you. Many pieces can be used to create outdoor “den”
areas for conversation, lounging, etc.
Do you have other event items that we could rent directly from you (glasses, place settings, dinner ware, etc)?
Yes, for small gatherings, we can provide both formal and casual place settings, dinnerware (forks, knives, spoons) and wine glasses. We can accommodate formal place settings for 10 and casual place settings for 12.
What type of security deposit is required with my reservation?
When your reservation is taken for your specific date(s),
an Event Contract will be emailed to you outlining your event date(s), total
rental fees, terms of the rental and terms of contract cancellation and
deposit refund terms. We will hold your reservation dates for 7 days to
allow for Contract completion and return along with appropriate deposit
I have read a lot about “Green Hotels” in the news. I’d like to know if you are a green hotel and what you are doing along these lines. Can I have a “green” event at your location?
Stowe Meadows is working toward certification as a “Green Hotel”. There are many things that we can all do to protect our environment, and Stowe Meadows participates in many environmental-friendly activities today….and we’ll be adding more to our list. We have noted a few steps we are currently taking and ways that we can help you plan a “green event” at our location.
Stowe Meadows Lodge “Green” Initiatives
These initiatives are part of our ongoing plan to help
protect our environment. While not specific to your event, these initiatives
are part of our overall vision at Stowe Meadows.
Stowe Meadows Lodge “Green” Initiatives – Events and Weddings
You may ask, “What is a green wedding or event?” A green wedding is a celebration that incorporates ecologically and socially responsible products and services into all aspects of the planning and festivities. From invitations to wedding attire, ceremony and reception sites, food and beverages, flowers, travel, honeymoon destination, and countless other details, the couple considers what impact their choices will have upon the planet and those who inhabit it. The good news is that there are plenty of green options for creating the uniquely elegant and personal wedding that you envision.
Stowe Meadows Wedding Garden
In celebration of each wedding held at Stowe Meadows,
we plant a new sapling in our Wedding Garden. This garden is special to
us, because it represents the “beginning” of new families and lives together.
As our Wedding Garden grows, so do our friendships with new brides and grooms.
Each new tree has a name plate for the couple who married and their wedding
-Give tree donation certificates or saplings as wedding favors.
-Use an online calculator to determine how many trees must be planted to neutralize the carbon emissions resulting from wedding guests’ travel or your honeymoon trip. Then donate to an organization that will plant the trees on your guests’ behalf, or give each guest a tree-in-a-box to plant in commemoration of your wedding.
-Choose wedding apparel made of sustainable fabrics or
reuse garments that have been lovingly worn.
-Serve a menu at your reception that is designed vegetarian
with locally grown organic produce.
-Send Email invitations to your wedding showers, parties
and even the “main event”.
Who do I contact for more information?
Please contact Caroline or Erich DeVore (Owners), for
How do we obtain a Marriage License in VT?
The following website provides a wealth of information on weddings and civil unions in the state of Vermont. Here are a few key points (but be sure to visit the site for complete information). If you have any questions that are not answered, contact your Town Clerk or the Vital Records of the Vermont Department of Health.
How Do We Get Married in Vermont?
Before your ceremony, you will need to apply for a Vermont marriage license with the Town Clerk. The state of Vermont no longer has a waiting period and no longer requires pre-marital blood tests.
Where Do We Get a Marriage License?
If either the bride or groom is a resident of Vermont, the couple may go the Town Clerk in either town of residence. If just one of you is a VT resident, you must go to the Clerk of the resident’s home town to apply for your marriage license.
What If We Are Not Vermont Residents?
The first thing you should do is decide where in VT you want to get married. This is important because out of state residents must get their license in the county where they will be married. Any Town Clerk in that country can issue the license. For weddings held at Stowe Meadows, you may use any of the following Clerk’s offices to apply for your license.
How Much Does A Marriage License Cost?
A Vermont marriage license costs $32.50 which includes a Certified Copy of the License.
How Old Must We Be To Be Married In Vermont?
You may get married in Vermont if you are 18 years old. If you are at least 16, but under 18, you will need either a parent or guardian’s consent. Your parent or guardian should accompany you to the Town Clerk’s office to sign an affidavit giving you permission to marry. The affidavit is on the back of the marriage license and is a legal part of the license. If you are under the age of 16, you may not get married without a certificate from a Probate or District Court Judge in your county of residence giving you permission to marry. No one under the age of 14 may marry in Vermont. Are There Any other Marriage Restrictions? Anyone under guardianship cannot marry without guardian consent. Vermont does not allow the marriage of relatives. Relatives include mother, father, grandparent, sister, brother, grandchild, aunt, uncle, niece and nephew. You cannot get married in Vermont to avoid laws of another state where you intend to continue residing. If you need further clarification, contact your Town Clerk or the Vermont Department of Health, Vital Records Unit. What Information
Do We Need To Apply for A Marriage License In Vermont?
You must know your legal town of residence and your place and date of birth; You will also need to know your parents’ names, including your mother’s maiden name, and the states where your parents were born. Vermont law requires that at least one of you must sign in the presence of the Town Clerk, certifying that all facts are correct; however, most Town Clerks prefer to see both of you in person before issuing you license to marry, as the law requires that they satisfy themselves that you are both free to marry under Vermont laws. They may legally ask to see documented proof of your statements, for example birth certificates, divorce decrees, etc. A Vermont marriage license cannot be issued through the mail.
What Statistical Information Will I Need To Provide?
There is a small portion of the license that is detached and used by Vital Records for statistical information. For this portion, you will need to provide information about your race, the highest grade you completed in school, the number of times you have been married and how your previous marriage(s), of any, ended. This information does not become part of the marriage certificate.
What If Either Of Us Has Been Married Before?
If you are a widow or widower you are free to marry. You will be asked the date your spouse died. If you are divorced, you may remarry if you have received the final court decree dissolving your marriage license.
How Soon Can We Marry Once We Have Our License?
There is no waiting period in the state of Vermont. A couple may marry on the same day they purchase their license.
How Long Is Our Marriage License Valid?
Your marriage license is valid for 60 days from the date of issue. The last date your license can be used is block 16D of your license. The marriage license fee is non-refundable. If you decide to marry after the expiration date, you will need to apply for a new license.
Where Can We Get Married?
A Vermont marriage license is valid only for a marriage performed in Vermont. If you are a resident, you may be married anywhere in the state. If you are not residents of the state, you must be married in the county where your license was issued.
Who Can Marry Us?
A Judge, Justice of the Peace, or a member of the clergy recognized by the state of Vermont. By obtaining a temporary certificate of authorization from the Probate Court in the district where the ceremony will be performed, a Priest, Minister, or Rabbi from another state can marry you in Vermont. Stowe Meadows is in Lamoille County and our Probate court is located in Montpellier, VT.
What Do We Do With The License?
You must deliver the license to the person who will conduct your wedding ceremony before the marriage can be performed. After the ceremony, the person who performs the ceremony (officiate) will complete the sections concerning the date, place and officiate information, and sign your license. It must then be returned by the officiate to the Town Clerk’s office where it was issued within ten (10) days, so that your marriage may be officially registered. It is not a complete legal document, useful for passports, Social Security, etc., until it has been recorded in the Town Clerk’s office where it was purchased.
Do We Need Witnesses?
Vermont law does not require witnesses. If you are planning a religious ceremony, check with your church or synagogue to see if religious tenets require witnesses for your ceremony.
How Do We Get A Copy Of The Marriage Certificate?
Here are two ways to obtain a copy of your marriage certificate. When you apply for your marriage license, you pay $5.00 and make arrangements with the town clerk to mail you a certified copy after your certificate has been returned and registered. This may be the most convenient way if you know what your correct mailing address will be after the ceremony. The second way is to request a copy from the Town Clerk where you obtained your license two (2) weeks or more after the ceremony; or from the Vermont Department of Health, Vital Records Unit, six (6) weeks or more after the ceremony. The fee is $5.00. It is best to put your request in writing or apply in person. What you will receive is a copy of the original certificate embossed with the town or state seal. The certified copy issued by either the town or state is the accepted copy for all legal documents, (e.g. social security, passport, insurance).
Can you help us find a Justice of The Peace?
We would be delighted to assist you. We work with several local Justices who would be happy to perform your wedding ceremony at Stowe Meadows based on their availability. We can contact them on your behalf or you can contact them directly:
Jill Lindenmeyr: 802-888-5526 or email@example.com
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